July 25, 2011 | Town Workshop Meeting Minutes

Meeting Minutes

Woodsboro, Maryland
July 25, 2011

The regular scheduled Workshop Meeting of the Woodsboro Town Council was held on Monday, July 25, 2011 at the Town Hall with the following members present:

Burgess Smith, Commissioners Rittelmeyer, Spruill and Trimmer. Absent from the meeting was Commissioner Brakebill.

Burgess Smith called the meeting to order.

The June 2011 minutes was reviewed and a motion to accept them as presented passed 3 – 0.

The first line of business was with Mr. Joe Leach and Mr. Joel Rensberger, representatives of the Rec Council. Commissioner Rittelmeyer opened the discussion on the shed being constructed inside pavilion #4 by the soccer field. It was decided to allow the construction to continue in the pavilion but there is to be no windows and no grills or hot food preparation there. A motion to allow the construction to proceed inside the pavilion pending Burgess Smith’s inspection indicating it is secure, passed 2 – 1. Commissioner Trimmer opposed.

Commissioner Spruill reported Planning and Zoning met July 13th. Discussion at that meeting was on making the permit process more understandable. He thought informing residents how to access the codes by the website would be a good idea and that we could possibly put a note with the water bills. Commissioner Rittelmeyer indicated he will be adding more links to the home page of the website and he had the contact information for the new Commissioners updated. Commissioner Spruill reported the Planning and Zoning Commission questioned if there was a webmaster. Commissioner Rittelmeyer asked that they contact him regarding the website.

Commissioner Rittelmeyer reported on attending the POS meeting. He was not able to submit for funds because paperwork had to be in months ago. He will inform those involved with the program to send all correspondence to the town office so we don’t miss a deadline again.

Commissioner Rittelmeyer opened discussion on moving the walking path in the park where the creek bed is eroding. He provided two bids; one from Hoover Paving and Grading for $5600 and one from Frederick County Paving for $5700. Commissioner Rittelmeyer would like to move forward with the paths and submit the $1688 left from the Fitness Trails for reimbursement. It was then decided that Commissioner Rittelmeyer get written bids and specs on the project and present it at the next town meeting.

Commissioner Rittelmeyer reported he is still trying to contact Mr. Kenny Mayne to remodel the recyclable toilet and asked if a lock could be put on the door. Mary will get that taken care of.

Commissioner Rittelmeyer reported MDE is holding the wetland project up with permits. He has an RFP ready to be mailed. A map of the project was presented and explained.

Commissioner Rittelmeyer reported he is working on FY13 CPP paperwork. He is applying for funds to update the playground at pavilion 4. This will include removing all the old equipment and installing new.

Commissioner Rittelmeyer opened discussion in reference to a handout on updating codes that he distributed at the July 2011 Town Meeting. Commissioner Trimmer had concerns that there would be additional charges. Burgess Smith suggested tabling the discussion until the August Workshop meeting in order for Commissioner Brakebill to be in attendance.

Commissioner Trimmer inquired on whether anyone called to stop the surveys in the park. Burgess Smith informed him he did.

Commissioner Trimmer reported on a faulty sump pump and meter at a well that needs replaced and feels it should be done under repairs and maintenance. Burgess Smith informed the other council members of the problem and indicated it would cost approximately $8000. All agreed to proceed with the repairs and Burgess Smith will contact Marc to get it taken care of.

Commissioner Trimmer reported the hydrant at the north end of town near 307 N. Main St. needs to be raised. All agreed to excavate around it and install a barrier wall. Commissioner Trimmer will get a price to do the project.

Commissioner Trimmer reported several batteries in generators need to be replaced. Burgess Smith asked him to get a report on how many and the cost.

Commissioner Rittelmeyer inquired on flushing and checking the hydrants in town. Commissioner Trimmer will get it scheduled to be done in the Fall.

Burgess Smith opened discussion on raising the water shut off valve at 103 S. Main Street as requested by the property owner. Burgess Smith indicated the Town Code only relates to new construction and therefore we would have to follow the County and State codes. Commissioner Rittelmeyer is concerned that if it is done for one resident that we will have to do it for many residents. Burgess Smith will meet with the property owner to evaluate and discuss it.

Burgess Smith reported on a letter he received from the Attorney General’s office in reference to the violations last Fall and the ones in January and February, 2011. He reported they are now fining the Town $30,000. Burgess Smith will contact the Attorney General in reference to the fine.

Burgess Smith reported that someone had copied his and Mary’s signatures and created counterfeit checks for the water and sewer checking account. One check was approved for cashing before being notified by the Bank. Burgess Smith met with the bank to discuss the issue.

There being no further business a motion to adjourn the meeting passed 3 – 0.

Respectfully submitted,
Mary E. Rice
Corporation of Woodsboro