August 23, 2010 | Town Workshop Meeting Minutes

Meeting Minutes

Woodsboro, Maryland
August 23, 2010

The regular scheduled Workshop Meeting of the Woodsboro Town Council was held on Monday, August 23, 2010 at the Town Hall with the following members present:

Burgess Smith, Commissioners Brakebill, Rittelmeyer and Rensberger. Absent from the meeting was Commissioner Eaves.

The July 2010 Workshop minutes was reviewed. A motion to accept them with one correction passed 3 – 0.

Commissioner Brakebill reported on reviewing the Fee Schedule with Denis Superczynski. They would prefer to discuss the fees with the Planning and Zoning Commission again. Commissioner Brakebill explained two ways that the updated fees could be presented at public hearing. It was decided to hold a Public Hearing to adopt them after all changes are made and at a later date. He also reported the Planning and Zoning Commission began their education course at the August 2010 meeting and will finish at the next meeting. The WRE/MGE is currently in its 60 day review period. Mary will get with Denis for the Public Notice information.

Commissioner Brakebill opened discussion on a gentleman who had contacted him in reference to Town Planners. Burgess Smith asked Commissioner Brakebill to have him attend the October 2010 Workshop meeting.

Commissioner Brakebill inquired on the part time Administrative help and suggested we advertise through the water bills and the website. Burgess Smith was not in favor of that idea and wants to advertise in the newspaper first. Burgess Smith will write the ad.

Burgess Smith introduced Mr. Ray Dorsey, resident of Woodsboro and suggested he be appointed to the vacant position on the Board of Appeals. A motion to accept Mr. Dorsey to the Board of Appeals passed 3 – 0.

Commissioner Rittelmeyer reported on the Lutheran Church contacting him to place information on the website and asking when Trick-or-Treat would be held. After a brief discussion it was decided to hold Trick-or-Treat on Saturday, October 30th from 6:00 to 7:00 PM.

Commissioner Rittelmeyer reported Hoover’s Paving and Grading have completed the work at Liberty Rd. and S. Second and the sinkhole at N. Main and Coppermine Rd. He then opened discussion on the possible sinkhole at the entrance of Trout’s Restaurant and Coppermine Rd. Burgess Smith asked if it was the Town’s pipe or the property owner’s pipe and a brief discussion was held. Burgess Smith will look at the situation and inquire with the Town Attorney to see who is responsible. Commissioner Rensberger inquired if the Town could alleviate certain task at the Town Office and force residents to use the website. Burgess Smith did not feel that was a good idea for the Town still has a lot of elderly residents and residents that don’t have computers.

Commissioner Rensberger reported having submitted the FY12 Community Parks and Playgrounds (CPP) paperwork and provided a copy of a Joint-Use Agreement. Commissioner Rittelmeyer questioned if the only project for FY12 was the one at the school and Commissioner Rensberger informed him it was. Burgess Smith asked Mary to forward the Agreement to the Town Attorney for review on liability and other concerns he may have. FY11 CPP’s Board of Public Works vote has been pushed back until September and he is still working on FY 10.

Commissioner Rensberger opened discussion on the electrical problems at pavilion 1, the batting cage and the ballfield fence. Burgess Smith informed him the batting cage and the ballfield fence are the Rec Council’s responsibility. Commissioner Rensberger provided a couple names of qualified electricians the Town could hire to fix these areas. Burgess Smith informed him the Town has an electrician on file. After a brief discussion it was decided to have the Town’s electrician look at the pavilion and the fence but the batting cage is the Rec Council’s. He also reminded Commissioner Rensberger to have the Rec Council obtain a permit through Frederick County for major electrical work. It was also decided that if the work at the pavilion and fence was a major problem to have the electrician report back to the Town before any repairs are done.

Burgess Smith reported on speaking with the Burgess of Walkersville and Mr. Charlie Bowman of MD Rural Water in reference to the Quarry. Mr. Bowman informed him it would cost approximately one or two million dollars to get the quarry online and use the water. Burgess Smith and the Burgess of Walkersville talked about a possible Co-op between the Towns that would share the cost of the filtration system and buildings but Walkersville would have to lay out and fund their own lines. Burgess Smith will get with Dick Priddey, Wastewater and Water Superintendent and have him obtain samples of the water for testing and he will also arrange a tour of the quarry with Comus.

Burgess Smith informed the Council he is going to hand deliver a letter along with a packet to the residents of Copper Oaks Ct. on Saturday, August 28th.

Commissioner Brakebill reported on a follow up with police in reference to the incident on S. Second St. It was a domestic, the guy was arrested and they have moved from the property.

Commissioner Rensberger questioned if Deputy Sutton had reported back on the break-ins at the park. Mary informed him he had not and she will forward Deputy Sutton’s email address to Commissioner Rensberger as requested.

Commissioner Rensberger opened discussion on the sidewalks throughout the town and Commissioner Rittelmeyer provided a handout of his assessment. After a brief discussion of several problem areas throughout the town Commissioner Rittelmeyer suggested giving his evaluation to the Code Enforcement Officer and have him go through the town. Commissioner Rensberger would like to see a standard set.

Burgess Smith reported speaking to a Landscaper who informed him to grind the stumps up in the middle island of Copper Oaks Ct. Burgess Smith will get someone to complete this work.

Under Comments from the Public Mr. Dorsey thanked the Council for his appointment the Board of Appeals.

There being no further business a motion to adjourn the meeting passed 3 – 0.

Respectfully submitted,
Mary E. Rice
Corporation of Woodsboro